Document Scanning Tips

Tips to keep in mind when scanning your case documents

Use 200dpi when scanning documents.
Set image type to black and white bitmap, text (image only), or line art.
Do not use OCR or Textbridge. These options scan the document for altering or word processing. For filing purposes, we need only an image of the document.
Use black ink, if possible. Blue ink and pencil do not scan well. If necessary, make a copy of the document before scanning it and darken using the copy machine settings.
For large documents that require a wet signature, where only the last page has a signature, consider converting the document to PDF in your word processor and only scanning the signature page. Use Adobe Acrobat Writer to combine the two pdf files.
Request depositions on floppy disk and convert them to pdf using a word processor.
Use Adobe Acrobat Writer software on the scanning computer to simplify the scanning process. Scan documents directly into Adobe by clicking File > Import > Scan on the menu bar. (Note: you can still use pdfFactory on other computers to convert word processed documents).
Check the size of a scanned document before uploading it to CM/ECF. The size limit is 5 MB per document. To check the file size, locate the file in Windows Explorer, right click on the file and choose Properties.
If a scanned document is larger than 5 MB, use Adobe Acrobat Writer to extract pages from the document to a separate file. Or use pdfFactory to print the pages to two separate files. This prevents you from having to re-scan the document.